Categorisation Rules
Updated 1 day ago
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Overview
Categorisation Rules automate the process of categorising bank feed transactions. Rules are applied in priority order — the first matching rule wins — so you can set up rules to automatically categorise recurring transactions like subscriptions, utilities, and regular payments.
How Rules Work
- Rules are checked in priority order (highest priority first).
- When a transaction matches a rule, it is automatically categorised.
- First match wins — the system stops checking after the first matching rule.
- Rules can be created manually or automatically during transaction categorisation.
Create Rule
- Click the Add Rule button.
- Complete the rule form.
Form Fields
Rule Definition
| Field | Required | Description |
|---|---|---|
| Rule Name | Yes | Descriptive name (e.g., "Office Supplies from Amazon"), max 255 characters |
| Match Type | Yes | What to match against: merchant name, description, category, or amount range |
| Operator | Conditional | How to match (not shown for amount range): contains, equals, starts with, ends with, or a pattern match |
| Match Value | Conditional | Text to match against (not shown for amount range) |
| Min Amount | Conditional | Minimum amount (for amount range type) |
| Max Amount | Conditional | Maximum amount (for amount range type, must not be lower than the minimum) |
| Transaction Type | Yes | Both (all transactions), Credit (money in), or Debit (money out) |
Target Settings
| Field | Required | Description |
|---|---|---|
| Account | Yes | Target chart of account (grouped by type: Expenses, Income, Assets, Liabilities) |
| Supplier | No | Link to a supplier (searchable) |
| Category | No | Expense category (searchable) |
| Priority | Yes | 0–100, higher priority checked first |
| Active | Yes | Enable or disable the rule |
- Click Save to create the rule.
Edit Rule
- Click Edit on the rule record.
- Modify fields as needed.
- Click Save to update.
Delete Rule
- Click Delete from the actions menu.
- Confirm the deletion.
Toggle Active/Inactive
Click the active/inactive toggle to enable or disable a rule without deleting it.
Best Practices
- Use high priority (90-100) for specific, exact-match rules.
- Use low priority (10-30) for broad, catch-all rules.
- Use "contains" for flexible matching (e.g., "Amazon" matches "Amazon.co.uk" and "Amazon Prime").
- Use "equals" for exact matching when precision is required.
- Regularly review and update rules as your vendors and spending patterns change.
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