Leave
Updated 1 day ago
3 min read
Overview
The Leave module enables employees to request time off, view their leave balances, track request statuses, and see a calendar view of approved leave and team events. This section requires an active HR subscription.
Accessing Leave
Navigate to Leave in the sidebar.
Tabs
The leave page is organised into three tabs:
| Tab | Description |
|---|---|
| Leave Requests | List of all your leave requests with status |
| Leave Tracker | Leave balance breakdown by type |
| Calendar | Visual calendar showing approved leave, birthdays, and work anniversaries |
You can link directly to a tab, and the browser back button returns you to the previous tab.
Requesting Leave
How to Submit a Leave Request
- Click the New leave request button (top right).
- A modal form appears with the following fields:
| Field | Required | Description |
|---|---|---|
| Leave Type | Yes | Searchable dropdown of available leave types (e.g., Annual Leave, Sick Leave) |
| Start Date | Yes | First day of leave (must be today or future) |
| End Date | Yes | Last day of leave (must be on or after start date) |
| Description | Yes | Reason for the leave request (max 500 characters) |
- Click Submit to send the request for approval.
Validation Rules
- Start date must be today or in the future.
- End date must be on or after the start date.
- Leave type must belong to the employee's organisation.
- Total days are automatically calculated as the inclusive range between start and end dates.
After Submission
- The request is created with a Pending status.
- The leave list, balances, and calendar automatically refresh.
- A success toast notification is displayed.
Leave Tracker
The tracker shows leave balance cards for each leave type:
| Field | Description |
|---|---|
| Leave Type | Name of the leave category |
| Total | Maximum entitled days |
| Used | Days of approved leave taken |
| Remaining | Available days left |
| Paid/Unpaid | Whether the leave type is paid |
Leave Requests List
All leave requests are shown in reverse chronological order with:
| Column | Description |
|---|---|
| Leave Type | Category of leave |
| Start - End Date | Duration of the request |
| Total Days | Number of days requested |
| Status | Pending, Approved, or Rejected |
| Approved By | Name of the approver (if applicable) |
Status Badges
| Status | Colour | Description |
|---|---|---|
| Pending | Yellow | Awaiting manager approval |
| Approved | Green | Leave has been approved |
| Rejected | Red | Leave request was declined |
Calendar View
The calendar shows a monthly view with navigation controls:
| Feature | Description |
|---|---|
| Month Navigation | Previous/Next month buttons |
| View Toggle | Switch between Month and List views |
| Approved Leave | Your approved leave days |
| Birthdays | Your and colleagues' birthdays |
| Work Anniversaries | Employment anniversary dates |
Events are colour-coded by type for easy identification.
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