Timesheets
Overview
The Timesheets module provides comprehensive time tracking capabilities including timesheet submissions, time clocking (clock in/out), timesheet groups, working patterns, and overtime management. Administrators can review, approve, and manage employee time records.
Accessing Timesheets
Navigate to HR > Timesheet in the sidebar.
Navigation Tabs
The timesheet section uses a tabbed navigation bar across the top:
| Tab | Description |
|---|---|
| Timesheets | Main timesheet submissions list |
| Time Clocking | Employee clock-in/clock-out records |
| Timesheet Groups | Group employees for timesheet management |
| Working Patterns | Define standard work schedules |
| Overtime | Manage overtime requests and tracking |
Timesheets
Viewing Timesheets
The main timesheets page displays a data table of all employee timesheet submissions. Each timesheet tracks hours worked over a defined period.
Timesheet Actions
| Action | Description |
|---|---|
| View | Open a slide panel to review timesheet details |
| Approve | Approve a submitted timesheet |
| Bulk Approve | Select multiple timesheets and approve them all at once |
Timesheet Statuses
| Status | Description |
|---|---|
| Draft | Timesheet started but not submitted |
| Submitted | Employee has submitted for review |
| Approved | Admin has approved the timesheet |
| Rejected | Admin has rejected the timesheet |
Viewing Timesheet Details
- Click on a timesheet row or use the View action.
- A slide panel opens showing the full timesheet breakdown.
- Review hours, notes, and totals.
Approving Timesheets
Single Approval:
- Open a submitted timesheet.
- Click Approve.
Bulk Approval:
- Select multiple timesheets using the checkboxes.
- Click Bulk Approve.
- All selected timesheets with "submitted" status will be approved.
Time Clocking
Navigate to HR > Timesheet > Time Clocking.
Manages real-time clock-in and clock-out records for employees.
| Data | Description |
|---|---|
| Employee | Name of the employee |
| Clocked In At | Date and time the employee clocked in |
| Clocked Out At | Date and time the employee clocked out (blank if still clocked in) |
| Total Hours | Calculated hours worked |
Timesheet Groups
Navigate to HR > Timesheet > Timesheet Groups.
Organise employees into groups for easier timesheet management. Groups allow you to apply common settings and track time for teams or departments collectively.
Managing Groups
| Action | Description |
|---|---|
| Create Group | Add a new timesheet group |
| Edit Group | Modify group name or settings |
| Delete Group | Remove a timesheet group |
| Assign Employees | Add employees to a group |
Working Patterns
Navigate to HR > Timesheet > Working Patterns.
Define standard working schedules that can be applied to employees or groups.
Pattern Configuration
| Field | Description |
|---|---|
| Pattern Name | Descriptive name for the working pattern |
| Schedule | Day-by-day breakdown of expected work hours |
| Start/End Times | Standard working hours for each day |
Actions
| Action | Description |
|---|---|
| Create Pattern | Define a new working pattern |
| Edit Pattern | Modify an existing pattern |
| Delete Pattern | Remove a working pattern |
Overtime
Navigate to HR > Timesheet > Overtime.
Manage overtime requests and track additional hours worked beyond standard schedules.
Overtime Requests
| Field | Description |
|---|---|
| Employee | The employee requesting overtime |
| Date | Date of the overtime work |
| Hours | Number of overtime hours |
| Status | Pending, Approved, or Rejected |
| Reason | Justification for the overtime |
Overtime Actions
| Action | Description |
|---|---|
| View Request | See full details of an overtime request |
| Approve | Approve an overtime request |
| Reject | Deny an overtime request |
Timesheet Workflow Summary
Employee Logs Hours / Clocks In
↓
Timesheet Created (Draft)
↓
Employee Submits Timesheet
↓
Status: Submitted
↓
Admin Reviews Timesheet
↓ ↓
Approve Reject
↓ ↓
Approved Rejected